Efficiency basically means that you know how to save or spend the least amount of time, energy, and money on a job. Here are 8 ways to be more efficient on the job.
STOP MULTITASKING AT WORK
Focus your attention on one task at a time. It is stupid to have a serious important conversation on the phone and also try to answer an important email at the same time. Yes, at home you can multitask by talking on the phone and cooking or doing household chores at the same time but that is not serious important work being done.
IF YOU ARE A CEO THEN DELEGATE SOME AUTHORITY
Micro managing is inefficient time spent trying to guide the progress of someone’s work. They usually should be competent enough to manage the job on their own with minimal supervision. If a worker is not fully competent to work on their own then you can delegate some authority to another worker who has the responsibility of supervising that worker.
MAKE YOUR COMMUNICATIONS SHORT, SWEET, AND TO THE POINT
Verbose and hard to understand communication with the wrong emotional attitude is inefficient bad communication. Keep your communications as short and to the point as possible yet try not to offend anyone at the same time.
SCHEDULE YOUR TIME AS MUCH AS IS REASONABLE
Even scheduling your tasks and time has to be a little flexible so that you can deal with unexpected problems and emergencies when they arise. Also try to schedule some free time into your schedule for unexpected delays which need your immediate attention.
STAY AS ORGANIZED AS POSSIBLE
An orderly desk or everything in its proper place is a good habit to have and continue with and it will save you much time by not having to look for misplaced objects.
TIME YOUR TASKS BUT SET PRIORITIES
Decide what is important to do first, second, and third when scheduling your time so you get the important things done first.
SET ASIDE TIME FOR REST AND RELAXATION
Not only is it important to get plenty of sleep at home but there should be time set aside on the job when you can rest, exercise and/or meditate and/or think about nothing of importance or frequently think about how the job is progressing and make adjustments accordingly.
PLAN AND REPLAN PROJECTS
It is important to spend some time researching or planning a project and just as important is the ability to replan the project if it is not going as expected and needs some minor and/or major changes.
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