Tag Archives: management

BRIEF SUMMARY OF 13 TIME MANAGEMENT AIDS AND FURTHER DETAILED EXPLANATIONS!!!

Don’t multitask

Set deadlines for important tasks before they are actually due

Minimize distractions

Ensure mental alertness with healthy food and drink, a good night’s sleep, morning exercise, and rest periods during work

Schedule important tasks during your most productive hours

Remind yourself by looking at a written schedule

Batch your tasks in order of priority

Refuse additional commitments unless it is an emergency

Keep your workspace organized

Manage your stress with breaks during work and after work

Try to divide big tasks into smaller tasks or serial steps

Daily set aside some free time for emergencies and needed research

If permitted, work overtime to meet your daily schedule

Make a time schedule or logbook of your daily activities for two weeks with minute details such as going to the rest room and texting or talking on the cell phone.

Grouping or characterizing the activities is the hard part. For a job schedule you may have categories such as supervisory duties, meetings, appointments, communications via cell phone or computer, routine tasks, infrequent or unexpected tasks, break time, customer time, cleanup time, planning time, waiting time, and even doing nothing time or killing time.

Becoming a more efficient worker is hard because you have to analyze each

category and ask yourself. Should I spend less or more time on the category? How important is the category? Can the category be changed, improved, eliminated, or given to someone else? Can I take on more tasks or categories?

A parenting, managerial, technical, sales, and routine job are very different jobs and managing your time in each job category varies widely.

If you are stuck in a routine boring repetitive job then there is very frequently nothing much that you can do to improve it.

If you have a technical job then your primary means of improvement may be developing more technical skill either through learning or on the job training.

If your job is mostly managerial then you should concentrate on trying to improve on your emotional intelligence or communications skills.

If you are a parent trying to become a better one then sharing your experiences with other parents with children and getting feedback or reading parenting books may be a logical way to improve.

If you are in sales then there is a big difference in selling software or selling cars. For car sales things such as speedy delivery, color, size, extras, and brand popularity are frequently more important than the actual functionality or details of the product. Salesmen have to come across as someone whom the customer can trust and establishing quick rapport or trust is a skill few humans have in abundance. Good sales humans have excellent human skills and can deal with all kinds of personality types rich or poor.

Planning ahead is very important in time management and looking over a schedule the night before or reviewing a schedule of things to do before the job starts is a very useful tool.

If you are forgetful then by all means write down your tasks or assignments and the deadline or when they are due and your approximation of about how long it will take.

Make a To Do List with things which have to be completed and update it daily and make it electronically available to your boss and coworkers so they know your workload and will hopefully not overload it.

Stay organized by clearing your work desk and computer of clutter or useless info. Organize everything so it is readily accessible when you need it.

Try to schedule important meetings or events early in the morning which is usually the time when you are working most efficiently or when you are at your best.

Try to fence humans out during your most productive hours. Do not disturb signs are the old way of doing this but you can block out times on your electronic schedule or be short and dismissive if you are interrupted.

Based on your time on the job you can come up with an approximation of the time it takes for you to handle unexpected delays or small rush tasks or communications. Set aside that extra hour or two for delays and you may not have to work overtime each time unexpected obligations arise during the day.

Cut back on your verbosity with family, coworkers, and even boss and stay on topic or subject and try not to diverge. Try to be as brief as possible and to the point in businesslike fashion.

Write down important information about a phone conversation if you are the forgetful kind and usually briefly talking over the phone is quicker than a memo to that human.

Meetings can be a big time waster if humans are not given the agenda ahead of time or if there is no agenda, if the meeting is not held in the morning but at the end of the day when most do not function efficiently, and if there is not a time limit placed on each agenda topic to encourage speedy resolution.

Protect your time from being hogged by others and simply standing up during an encounter can discourage idle conversation about irrelevant topics. Not having your desk chair face the door, having only one guest chair which needs pulling out, keeping your door shut or partially open can reduce interference times, and simply saying no I’m busy are all ways to discourage chit chat.

Learn to delegate authority if you are the manager.

You can greatly reduce procrastination or even eliminate it if you have a To Do List and actually follow it.

Don’t turn down jobs which seem to be outside your realm of expertise. It may be a test to see if you can do more and you may even get a promotion and pay raise out of it if you succeed and do it well.

If you feel insecure about an assignment because of lack of knowledge or experience then try to get that knowledge from coworkers or other sources before you attempt it.

Use free time during travel time to gain new knowledge, communicate with humans, prepare for the future, or just use the time to rewind or relax.

Take 5 or 10 minute breaks during the day to wind down or do some relaxing to avoid burnout.

At home save time by combining trips out of the house to more than one destination, organize your home, train your family to get accustomed to a normal routine which is relatively predictable, control your offspring access to the internet and TV, and try to live close to work.

Reward yourself with a tasty organic snack, herbal tea, organic fruit and/or vegetable juice, or a break after completing a task successfullyIf it is not convenient then your favorite treat is acceptable.

If you liked this evergreen truth blog then read more of them, about 4300 so far, or read one or more of my evergreen truth books, especially EVERGREEN TRUTH, rays of truth in a human world filled with myths and deceptions.

For a complete readily accessible list of blogs and titles go to twitter.com/uldissprogis.

Enjoy!!!!!!

If you enjoyed this blog then here is a list of my most popular ones which you may also enjoy!!!

https://uldissprogis.com/zlist-of-my-most-popular-blogs/

QUOTE BY WARREN BUFFETT!!!

fotorcreated

If you liked this evergreen truth blog then read more of them, about 3800 so far, or read one or more of my evergreen truth books, especially EVERGREEN TRUTH, rays of truth in a human world filled with myths and deceptions.

For a complete readily accessible list of blogs and titles go to twitter.com/uldissprogis.

Enjoy!!!!!!

If you enjoyed this blog then here is a list of my most popular ones which you may also enjoy!!!

https://uldissprogis.com/zlist-of-my-most-popular-blogs/

UPDATED NEW QUOTE BY ULDIS SPROGIS 646!!!

FotorCreated

If you liked this evergreen truth blog then read more of them, about 3600 so far, or read one or more of my evergreen truth books, especially EVERGREEN TRUTH, rays of truth in a human world filled with myths and deceptions.

For a complete readily accessible list of blogs and titles go to twitter.com/uldissprogis.

Enjoy!!!!!!

If you enjoyed this blog then here is a list of my most popular ones which you may also enjoy!!!

https://uldissprogis.com/zlist-of-my-most-popular-blogs/

HOW TO BE SUCCESSFUL IN BUSINESS!!!

no-secrets-to-success

To be successful in business you basically need to be in almost total control of yourself and that means being emotionally intelligent or being in control of your emotions with an ability to communicate well with humans. Surrounding yourself with confident, competent, talented coworkers and workers and networking with successful humans is vital for business success in the long duration.

Not everyone in business wants to be a leader in management but if you want to manage then there are the important things which you must know about emotions, career, employees, coworkers, communications, and bosses. Geoffrey James gives a pretty comprehensive detailed list of what is important to know under the listed categories. Here is a link to his rather comprehensive article on the “secrets” to business success.

http://www.inc.com/geoffrey-james/37-secrets-only-successful-people-know.html

If you liked this evergreen truth blog then read more of them, about 3400 so far, or read one or more of my evergreen truth books, especially EVERGREEN TRUTH, rays of truth in a human world filled with myths and deceptions.

For a complete readily accessible list of blogs and titles go to twitter.com/uldissprogis.

Enjoy!!!!!!

If you enjoyed this blog then here is a list of my most popular ones which you may also enjoy!!!

https://uldissprogis.com/zlist-of-my-most-popular-blogs/

16 IMPORTANT LEADERSHIP TIPS!!!

LEadership-banner1-300x194

Hiding things from your employees leads to uncertainty or suspicion which is an erosion of trust and makes them less respectful. There may be a time to hide the fact that there will be massive staff reductions since revealing this too far ahead of time may lead to some very qualified workers leaving for a new job. Other than this very unusual situation it is never good to hide things from your employees.

Being empathetic is a major key of emotional intelligence. If you understand the emotional state of an employee and can address their problem appropriately they will respect you more even if you convey news to them which may not be that pleasant. If you show them that you heard them out and acted accordingly with proper empathy you will not break the bond of trust which should exist and there will be greater acceptance of a circumstance.

The new generation due to technology is rather poor in interpersonal social skills, have bad emotional intelligence, and have an inability to handle interpersonal challenges well. Get them to interact personally with peer groups or communities and network with humans in person as much as possible so that they benefit from older more socially experienced humans.

Face the truth no matter how uncomfortable it may seem to you. It can be the truth about yourself, your workers, your customers, or your product deficiencies. If your product is substandard and your workers are not performing well then try to address the problems and move forward courageously trying to fix things.

Know your own weaknesses and those of your workers. Find or hire workers who will strengthen your deficiencies and those of your workers so that the business moves forward with strengths in all the necessary areas of expertise.

Don’t be emotionally aloof and ignore your worker’s emotional needs. Emotionally intelligent leaders interact with their workers in an empathetic way and express an interest in their personal feelings and interests outside of work. The more that you know about your workers and the more they know about you the more they will admire and respect you and empathize back thus forming a more positive bond of trust with you. It will no longer be an “us” and “them” mentality which is not a cohesive psychological force in the workplace.

You are ultimately responsible for the quality of the work and the esprit de corps of your business. That means hiring competent workers, getting rid of disruptive or incompetent workers, and motivating workers to do their best on the job.

In today’s dynamic and uncertain business environment which is constantly changing the primary objectives or vision of the company should not get lost and should be repeated. Even though the personnel and structure may have to be altered or changed from time to time the primary focus or goals of the company should not change radically. If new software and new products results in customer dissatisfaction then the lines of communication should be open so that appropriate changes can be made in a timely fashion.

The most successful leaders are those who surround themselves with smarter workers than the leader himself. If innovation is a necessity then these smart humans can use their exceptional skills to try new approaches which will keep the company competitive and at the forefront of current practices. The insecure micromanager surrounds himself with workers just like him with limited skill sets which prevent them from contributing much to innovation.

Mentor potential new leaders during relatively long waiting durations for mundane tasks. Using your relatively long periods of inactive free time to mentor young workers is time well spent. Mentor your current workers with leadership potential and hire some workers who will become future leaders. Shaping and molding future company leaders is vital to the overall success of a company in the long duration.

 

Don’t dwell in the past telling new team workers how great your old team was. They will begin to wonder why you chose to leave if it was such a great experience. Motivate new team workers to work towards future goals without emphasizing your past successes too much.

Have a clear vision of the future, communicate it to your workers, and motivate them to work towards or achieve that vision with your guidance. Knowing WHAT workers are working for in unison is a great motivator.

Competent leaders with good character, emotional intelligence, and integrity are knowledgeable, trusted, admired, and respected and don’t have to force compliance to the rules with threats, intimidation, humiliation, and demands or don’t have to micromanage the workforce to get things done properly.

Confident leaders lead through values, vision, and vulnerability and arrogant leaders often lead with fear, threats, blame, and ego. Emotional intelligence evolves gradually with time based primarily on selfawareness and knowing whether you are motivating workers primarily with positive approaches or resorting to too many negative tyrannical or bossy techniques.

Look like a leader with businesslike sharp posture, clothing, and looks and not an overly casual or disheveled laid back posture and looks.

Practicing curiosity which is basically asking relevant questions and getting truthful answers stimulates learning, collaboration, and potential innovation which is becoming more vital in a rapidly changing business environment. Not being curious favors a judgmental, blaming, telling, and shaming approach to leadership which frustrates workers, creates conflict, and impedes collaboration, innovation, and understanding.

If you liked this evergreen truth blog then read more of them, about 3400 so far, or read one or more of my evergreen truth books, especially EVERGREEN TRUTH, rays of truth in a human world filled with myths and deceptions.

For a complete readily accessible list of blogs and titles go to twitter.com/uldissprogis.

Enjoy!!!!!!

If you enjoyed this blog then here is a list of my most popular ones which you may also enjoy!!!

https://uldissprogis.com/zlist-of-my-most-popular-blogs/

UPDATED NEW QUOTE BY ULDIS SPROGIS 421!!!

FotorCreated

If you liked this evergreen truth blog then read more of them, about 3300 so far, or read one or more of my evergreen truth books, especially EVERGREEN TRUTH, rays of truth in a human world filled with myths and deceptions.

For a complete readily accessible list of blogs and titles go to twitter.com/uldissprogis.

Enjoy!!!!!!

If you enjoyed this blog then here is a list of my most popular ones which you may also enjoy!!!

https://uldissprogis.com/zlist-of-my-most-popular-blogs/

4 STYLES OF LEADERSHIP AND WHERE THEY MOSTLY APPLY!!!

4.3

There is the slightly tyrannical leadership, the mentoring leadership, the teamwork leadership, and the servant leadership.

Some of the characteristics from all four styles of leadership are used by some enlightened leaders to fit the occasion or circumstances.

Broadly speaking slightly tyrannical leadership can be successfully used with jobs which are well defined and frequently repetitive in nature. Jobs where punctuality is important and doing all the right steps in the job in the proper order.

If an employee fails to perform the defined responsibilities well enough then a threat of firing may be used or the employee is shown how to do it right. If showing enough times still results in failure then termination of employment may occur.

The tyrannical part here is demanding a job to be done a certain way efficiently and failure to do so results in firing. Examples of where slightly tyrannical leadership may be necessary is in the fast food business and for trade workers who are expected to perform their jobs competently in a timely way or else!

Demanding acceptable performance of a job under threat of firing for failing to do so is slightly tyrannical leadership.

Tyrannical leadership management also frequently exists if the manager is afraid that some new talented employee will be good enough to replace them and they will be out of a job. Heavy turnover of employees is frequently the way that tyrannical managers keep their jobs relatively secure, especially if there is not room for advancement in the company for these tyrannical leaders.

Mentoring leadership is basically a teaching role and delegating responsibility to a relatively large extent to teach company operating procedures to ambitious employees who want to rise through the company through greater and greater responsibilities and gaining competence along the way.    

Some employees would love to be mentored in a job but unfortunately it is a time, energy, and money investment which the leader must be willing to offer and in real jobs mentors are relatively few in number unless they are actually looking for a good replacement for themselves if they plan to be promoted in the company or want to leave the organization or company.

Teamwork leadership is vital when coordinating a group of specially talented humans with diversified skills who need to work together harmoniously on one grand task or project. Google, Facebook, and other highly innovative tech companies need talented group leadership to make all the diverse specialties come together to form a high quality functioning product or products.

Servant leadership with a partial emphasis on humbleness, modesty, and humility with a tolerance for humans who betray you is only common skills applicable to charitable organizations and government social workers helping the poor, handicapped, and socially problematic humans, some even with criminal records.

When dealing with dysfunctional humans or ones with severe handicaps the servant approach can work and make those helped feel that there is a leader there who cares about them no matter what they may do with their lives.

Mother Teresa is frequently glorified as a great servant leader but unfortunately the competitive business world for the most part is far removed from practical application of servant leaders or leadership. Could Mother Teresa really lead a Fortune 500 company?  I sincerely doubt it!!!

 

If you liked this evergreen truth blog then read more of them, about 1600 so far, or read one or more of my evergreen truth books, especially COMMON SENSE, rays of truth in a human world filled with myths and deceptions.

For a complete readily accessible list of blogs and titles go to twitter.com/uldissprogis.

Enjoy!!!!!!

If you enjoyed this blog then here is a list of my most popular ones which you may also enjoy!!!

https://uldissprogis.com/zlist-of-my-most-popular-blogs/